Stay Sane - 5 Super Effective Tips for Organizing Your Workload
As a business owner, creative, and human, I understand the struggle of keeping up with a heavy workload. Everyone in the world goes through at least one period of time where they are so overwhelmingly busy that they just can't get a grip on their schedule and properly manage their time.
Whether you're a business owner, employee, creative, freelancer, or a student, these tips will help you stay sane and keep on top of all the millions of things you have to do.
1 | block schedule
Block scheduling is the BEST when you have a lot of tasks to accomplish in a day. Essentially, you take a look at your to-do list and narrow down things that must be done that day. You then schedule yourself time to do each task. This allows for distraction-free working, as you know ahead of time that you are scheduled to complete a task.
For example, my typical Monday morning looks like this:
- 7:30-8am - Yoga & Stretching
- 8-9am - Shower & breakfast
- 9-9:30am - Respond to emails & new inquiries
- 9:30-11am - Draft & complete blog post, publish & post in Instagram
- 11-1pm - Complete & send any new orders & proofs
- 1-1:45pm - lunch
2 | keep running to-do lists
Every night, I take my Day Designer and write out my to-do list for the next day. This way, I don't lay in bed thinking about things I have to do the next day. The Day Designer is the ultimate tool for this because it is a daily planner that gives you a LONG to-do list, as well as a "top 3" box. This box allows you to narrow down the 3 most important tasks for the day. This can be a HUGE help when deciding on priorities for your day. The Day Designer also has a notes portion that I use for tasks I have to complete at a later date, or items I need to pick up.
You should always have these 3 lists, whether it be in a notebook, on your phone, or in your planner:
- Items to pick up/purchase (grocery, toiletries, office supplies, etc.)
- Priority to-dos (assignments, client orders, shipment pickup, etc.)
- Someday to-dos (Sell your bbq, clean out pantry, remove wallpaper, etc.)
3 | keep an editorial & life calendar
Keeping a calendar is one of the smartest things anyone can do to stay organized. Business owners can use their calendar to book appointments, shipments, meetings, etc. Utilizing an editorial calendar is also an incredibly useful planning tool for bloggers & business owners. An editorial calendar allows you keep track of social media & blog posts. Laying your calendar out ahead of time save your the stress of coming up with a post on the spot. Taking the time to properly plan your posts makes a huge difference in the quality of each post.
If you aren't a business owner, you can still use this tool in everyday life for things like assignments, appointments, due dates, etc. Being able to see everything at once can be overwhelming, but it's worth the peace of mind when you realize you haven't forgotten anything because it's all in your calendar!
4 | schedule social media posts
Scheduling social media & blog posts in your editorial calendar can be super helpful. You don't have to use any special app or web service to accomplish this. Simply write in "Instagram Post" or "Facebook Post" in your editorial calendar. Have a photo pre-selected & edited, along with a caption ready to go. I keep all of my Instagram photos in a folder, along with a word doc of captions to use. Sometimes, having to come up with a clever caption on the spot can be difficult or stressful, so having a back up is always a great idea!
5 | separate your personal & business accounts
This is something very important that all business owners should do. You should have one bank account & one credit card that are solely for business. This makes it LOADS easier for tax season and calculating expenses. You also seem like a more legitimate, established business when you separate your accounts.
If you're not a business owner, this still applies to you, but in a different way. Separate your checking from your savings! Start setting aside money for debt repayment or a rainy day fund. It's always nice to have a financial safety net!
What do you do to stay organized & manage your business?